Enrolment

OPEN NIGHT for prospective 1st yr students in September 2019, and their parents, is on THURSDAY 27th September at 7.30 pm. It will last approximately 1.5 hrs. Everybody welcome. We will be visiting the local primary schools with information about the school prior to this date.

Enrolment Application Forms and prespectus are available from the Colaiste on request. A sample Application Form and a copy of our Admissions Policy can be seen below. If you are interested in enroling a student for the 19/20 school year please contact the school office on 022-23733.

ENROLMENT APPLICATION FORM (Sample Only)

COLÁISTE MHUIRE

Buttevant, Co. Cork.

e-mail: admin@buttevantcolaiste.ie

Web site: www.buttevantcolaiste.ie

STUDENT APPLICATION FORM

2018/2019

PUPIL’S NAME: _______________________________________________________________

(as per Birth Certificate)

ADDRESS: ___________________________________________________________________

TELEPHONE NUMBER: ______________________________________

DATE OF BIRTH: _______/_______/_______________

PRESENT SCHOOL: ___________________________________________________________

MOTHER’S NAME: ____________________ FATHER’S NAME: ________________

Number of children in family:

Please circle this child's place in family:

1

2

3

4

5

6

7

8

9

1

2

3

4

5

6

7

8

9

BROTHERS/SISTERS IN ATTENDANCE AT “Coláiste Mhuire ” YES * NO *

If ‘yes’, please indicate names and the year they are currently in

(1)___________________________ (2)______________________________

(3)__________________________ (4)______________________________

BROTHERS/SISTERS PAST PUPILS OF “Coláiste Mhuire” YES * NO *

If Yes please indicate name and the year they left:

(1)__________________________ (2)_______________________________

(3)__________________________ (4)______________________________

Any other relevant information you may wish to supply:

NOTE: Our full enrolment Policy is available on school website at www.buttevantcolaiste.ie . The following is only an excerpt.

Criteria for Enrolment

  • Pupil must have completed primary education and shown that they are capable of engaging in, and achieving in a regular timetable of mainstream classes
  • Parents/guardians and prospective students must be willing to accept, in writing, the school’s Code of Behaviour
  • Attendance at interview is compulsory.

The Board of Management will determine annually how many student places there will be in 1st Year. If applications are in excess of the number of places available, preference will be given to students in the following order:

  1. Those who have a sibling already attending Colaiste Mhuire or whose sibling is a past pupil.
  2. Children of Colaiste Mhuire staff / members of Colaiste Mhuire Board of Management
  3. Children who are the eldest in the family and attend one of the named feeder Primary schools.
  4. A child whose parent is a past pupil of the school and the child attends one of the named feeder schools.
  5. Those who attend feeder schools in the catchment area – Buttevant, Ballyclough, Ballyhea, Baltydaniel, Churchtown, Liscarroll and Lisgriffin.
  6. Children resident in the catchment area but attending a Primary School outside of the area.

Thereafter, places will be allocated by lottery (at a Board of Management meeting).

All decisions relating to admission of students rest with the Principal and Board of Management.

FATHER/MOTHER PAST PUPILS OF “Coláiste Mhuire” YES * NO *

If Yes please indicate name and the year they left:

(1)__________________________ (2)_______________________________

Data Protection Statement

Acknowledgement

By applying for and/or attending Coláiste Mhuire which is a CETB school, I acknowledge that CETB may process my personal data (eg. name, address, contact details, education), including sensitive personal data (where I opt to provide this information eg. racial or ethnic origin) that CETB collects about me in connection with my application for and attendance in a CETB school. I acknowledge that CETB may share my personal data (including my sensitive personal data) within the organisation and also with third parties in the education sector as well as other third parties listed in Section 3 of CETB’s Data Protection Policy.

I acknowledge that I have reviewed CETB’s Privacy Statement which sets out the full details regarding the processing of my personal data. I understand that I may also address any questions, comments and requests regarding CETB’s data processing practices at dataprotection@corketb.ie.

Signature: __________________________ Date: _____________________

Footnote:

The Privacy Statement and Data Protection Policy referred to above are available at:

http://cork.etb.ie/wp-content/uploads/sites/20/2018/05/CETB.Privacy-Statement-Students.pdf; and

http://cork.etb.ie/wp-content/uploads/sites/20/2018/05/CETB-Data-Protection-Policy-250418.pdf

I wish to have the above named child considered for registration in “Coláiste Mhuire, Buttevant”

I accept that this is an Application Form and not a Registration Form.

SIGNED:_____________________________________ DATE:_____________________

(Parent/Guardian)

PLEASE NOTE:

This application form should be returned to “Colaiste Mhuire, Station Road, Buttevant” by Friday 12th October at 4pm.

ADMISSIONS POLICY

2018/19

Section 1

1.1 Mission Statement

At Colaiste Mhuire, our vision is to enrich the educational and personal development of students in an inclusive, caring and Christian community. Our Admissions Policy seeks to ensure equality of access and participation for prospective students.

1.2 Scope of the Policy

The policy covers all matters pertaining to admission to Colaiste Mhuire.

1.3 Rationale

This policy is necessary to:

  • Clarify admissions procedures
  • Provide a reference point for parents/guardians, students and teachers
  • Provide transparency and accountability
  • To ensure an environment in which pupils with special educational needs feel

welcome and included and become fully integrated into the school.

  • To provide an inclusive education in mainstream school with appropriate network of support

  • Comply with the Education Act 1998, Equal Status Act 2000, Education Welfare Act 2000 and the EPSEN Act 2004

1.4 PLACES AT THE SCHOOL

The school cannot undertake to enrol in excess of the places available. These numbers are based on the school curricular plan, teaching resources available and physical capacity of the school as well as regulations regarding class size. The maximum number to be enrolled for First Year will be decided by the schools Board of Management each academic year. For September 2019 the Board has set the maximum number of 1st Years students at 72.

1.5 Goals/Objectives:

This policy aims to state:

  • The criteria for admission to the school
  • The procedures for enrolment
  • The criteria in relation to the admission of students with disabilities or other educational needs.

Section 2

2.1 Applicants To First Year

  • Advertisements are placed in local newspapers during September.
  • The Principal, along with a selection of teachers and current pupils of Colaiste Mhuire, visits primary schools in the catchment area to speak to sixth class pupils
  • A copy of the school’s prospectus is given to all 6th class students in the catchment area.
  • An Open Information Night for parents/guardians and prospective students is held in September/October. The following will be made available to parents/guardians/students on the night – enrolment form, school prospectus, Code of Behaviour, details of application closing date, details of requirements (birth certificate, signed Code of Behaviour, details of medical conditions).
  • After Application deadline the school will assess applications to enrol. The school will provisionally offer places to applicants in line with section 2.3 of this policy (note that offers are provisional at this stage and more detailed information will be required during the registration process before offers can be made final).
  • Students that are provisionally offered places and accept them must submit a completed ‘Student Registration Form’ outlining important information in relation to each students medical and educational needs.
  • the Special Educational Needs Team visit the local primary schools to liaise with sixth class teachers and request relevant information regarding pupils.
  • In December, the Principal, Deputy Principal and Guidance Counsellor meet with applicants and their parents/guardians.
  • Final and full offer of a place will be made and parents will be informed before Christmas

2.2 Criteria for Enrolment

  • Pupil must have completed primary education and shown that they are capable of engaging in, and achieving in a regular timetable of mainstream classes
  • Parents/guardians and prospective students must be willing to accept, in writing, the school’s Code of Behaviour
  • Attendance at interview is compulsory.

2.3 Enrolment Procedures

  • Application forms for enrolment are available from the school office from September 2018
  • Applications forms to enter First Year in September 2019 must be submitted to School Office no later than Friday 12th October 2018 . Late applications will only be considered where the total number of applications is less than the number of places set down by the Board of Management for that year.
  • Provisional offer of places will be made by Friday 9th November.
  • Each applicant that is provisionally offered a place must submit a Student Registration Form by the specified date
  • Each pupil is required to attend for interview with his/her parents/guardians on a day and time that will be notified to them (usually in early December). This is an important part of the enrolment process.
  • Parents/guardians must furnish the school with all relevant educational and medical reports, certificate of exemptions and any other information that is significant to the education of the prospective students.
  • Parents must supply the school with a care plan where there are significant medical needs.
  • The Special Educational Needs Coordinator visits all primary schools to meet relevant teachers.
  • Pupils who move into the catchment area after the start of the school year, or after the enrolment process has been finalised, and apply for entry into Colaiste Mhuire, will be offered places subject to the criteria laid down under Mid-Term Transfers subject to places being available.

The Board of Management will determine annually how many student places there will be in 1st Year. If applications are in excess of the number of places available, preference will be given to students in the following order:

  1. Those who have a sibling already attending Colaiste Mhuire or whose sibling is a past pupil.
  2. Children of Colaiste Mhuire staff / members of Colaiste Mhuire Board of Management
  3. Children who are the eldest in the family and attend one of the named feeder Primary schools.
  4. A child whose parent is a past pupil of the school and the child attends one of the named feeder schools.
  5. Those who attend feeder schools in the catchment area – Buttevant, Ballyclough, Ballyhea, Baltydaniel, Churchtown, Liscarroll and Lisgriffin.
  6. Children resident in the catchment area but attending a Primary School outside of the area.

Thereafter, places will be allocated by lottery (at a Board of Management meeting).

All decisions relating to admission of students rest with the Principal and Board of Management.

Section 3

3.1 Special Educational Needs

Colaiste Mhuire welcomes students with special needs and will use available resources subject to that provided by the Department of Education and Skills to make reasonable accommodation for students with disabilities or special educational needs so that these students are free to participate in the life in the school in so far as is reasonably practical.

  • While recognising and fully supporting parents’ rights to have a school of their choice for their children, the School’s ability to accept students with particular needs is dependent on the supply of resources, suitable to the needs of the individual student, being supplied by the Department of Education & Skills.
  • Parents are requested to outline the details of a child’s special educational needs on the Application Form and Student Registration Form.
  • The school requires parents/guardians permission for access to any medical, psychological or other relevant reports that may have already been obtained in the primary school.
  • In the absence of such reports, the school may require parental/guardian consent to request a National Educational Psychological Services (NEPS) assessment with a view to establishing the educational need of the applicant. The schools access to such assessments are limited and it may be necessary for parents to get their children assessed privately.
  • When it is deemed that a student may have special educational needs, the Special Educational Needs Coordinator liaises with parents/guardians and the relevant primary school principal.

While every effort will be made by Colaiste Mhuire to support pupils with special educational needs and to date we are proud of our achievements with SEN pupils, if Colaiste Mhuire is not or evolves to become the inappropriate school placement to educate a relevant pupil we would have to refuse the enrolment or support the pupil to avail of another more appropriate school educational placement.

Section 4

Enrolment in ASD Unit (special class)

4.1 Procedure for Admission

The applicant will be subject to the terms and conditions of the school’s Enrolment Policy. Students who wish to apply for admission to the ASD facility must complete a separate enrolment form and must furnish the school with all relevant documentation by the specified closing date on the application form. ASD Application forms are available on request from the main school office from September 2018.

4.2 Criteria for Admission to the Special Class

Colaiste Mhuire provides a support class that is an open, inclusive and unrestricted environment and setting. This is not a high dependent unit.

a. The applicant must have an ASD professionals report which clearly specifies a diagnosis of Autism. The diagnosis must be determined by the DSM IV/V, ICD 10 criteria, Gillberg and Gillberg’s (1989) or other recognised diagnostic tool acceptable to the ASD Admissions Panel team. The pupil must be recommended for placement in a Special Class or Unit attached to a mainstream secondary school.

The ASD professionals report must have been completed with a second level mainstream setting in mind.

b. The applicant should also furnish the school with the following relevant documentation where possible:

  • A Clinical Diagnostic report
  • A cognitive assessment which includes an estimation of Cognitive Function. (Within the last two years)
  • A speech and language assessment (Within the last two years)
  • An occupational therapy assessment (Within the last two years)
  • A social worker assessment outlining the family’s needs strengths and resources.
  • All reports and information from any support services involved with the student.

If necessary, applicants may be asked to supply further information including any additional documentation relevant to the student’s needs which would have an impact on educational planning.

c.

The applicant must have cognitive functioning at or above the range of mild general learning disability and supporting documentation must specify that the student has the adaptive skills to learn in a mainstream environment. The inclusion operates on the understanding that the intellectual ability of students enrolled in the support class would be similar to the profile of the population of students attending the main stream section of the school and the student would have the ability to integrate into mainstream classes according to individual need.

d. The applicant must have accessed mainstream primary education to a level consistent with that expected of students within the Special Class. In line with the policy of mainstream integration, it is envisaged that ASD students must be able to participate at a minimum level of approximately 70% inclusion/integration. Students who are enrolled in this class will follow a Junior and Senior programme.

e. Evidence must be provided that the student is capable of integration and a multidisciplinary team must support this evidence. Each application must be supported by a report from the primary school outlining the student’s academic, social, emotional and behavioural needs and outlining the current extent of social inclusion. In certain circumstances and following assessment the school may be unable to meet the needs of an ASD student on the grounds that:

- They are considered a risk to themselves or others.

- Admission of the student would have a serious detrimental effect on the provision of an educational service to other students.

f. Staff from Coláiste will visit the primary school and will interview the principal and any relevant personnel involved in the pupil’s education to that point. They may also meet with the applicant and conduct observations of the student in his/her current educational setting.

g. Admission is subject to a place being available and resources being sanctioned prior to the admission of the students. Admission is subject to the number of places sanctioned by the Department of Education & Skills. The limit in Coláiste Mhuire under Health and Safety guidelines is a maximum of six students as sanctioned by the DES. Thereafter, a waiting list will apply. If the number of applicants exceeds the number of places available the following ranked criteria will apply:

  1. Those who have a sibling already attending Colaiste Mhuire or whose sibling is a past pupil.
  2. Children of Colaiste Mhuire staff / members of Colaiste Mhuire Board of Management
  3. Children who are the eldest in the family and attend one of the named feeder Primary schools.
  4. A child whose parent is a past pupil of the school and the child attends one of the named feeder schools.
  5. Those who attend feeder schools in the catchment area – Buttevant, Ballyclough, Ballyhea, Baltydaniel, Churchtown, Liscarroll and Lisgriffin.
  6. Applicants not attending the feeder schools for whom the ASD unit would be the nearest facility.
  7. Children resident in the catchment area but attending a Primary School outside of the area.

h. All applications to the ASD Unit will be reviewed by an ASD Admissions Panel which may consist of the following members:

  • A NEPS representative
  • The SENO
  • The Resource/Learning Support Co-ordinator/Guidance Counsellor of Coláiste Mhuire, Buttevant.
  • A representative of the Board of Management, Coláiste Mhuire, Buttevant.

The ASD Admissions Panel reserves the right to appoint other members to the panel as necessary and to seek the advice of external experts if required.

The remit of the panel is:

  • To review all applications and documentation relevant to a student applying for a place in the facility.
  • To verify the facility’s suitability in meeting the needs of the applicant.
  • To meet with the applicant and their parents/guardians.
  • To make recommendations based on these findings to the Principal of Coláiste Mhuire, Buttevant.

  1. The ASD Admissions Panel will make a recommendation with regard to an application for enrolment to the school principal but the final decision in respect of all enrolments in Coláiste Mhuire, Buttevant are made by the principal who has been delegated this responsibility by the Board of Management.

k. All placements are subject to review, at any time, at the request of the parent(s) and/or the school. The review will be carried out by the ASD Admissions Panel who may recommend that the child’s needs cannot be met by the school and that the child should be enrolled in an alternative educational establishment. There will also be an annual review of places at the end of each academic year.

l. For applicants who reside outside the catchment area, parents may apply to the NCSE for Special School Transport.

m. It is the parent’s/guardian’s responsibility to attend all meetings and reviews pertaining to the child’s enrolment.

n. Once a student has been offered a place in the ASD Unit they will be invited to participate in a transition programme. This is essential to ensure the student’s smooth transition to their new environment.

While every effort will be made to support each and every pupil

if a pupil’s Autism evolves into a complex educational need that cannot be met within the schools programme an alternative school placement may be sought, this will be organised in communication with the pupils parents, ASD support team & school Special Education Needs Officer (SENO).

Code of Behaviour/School Policies

All students enrolled within the ASD programme are required to co-operate with the School/Board of Management’s Code of Behaviour as well as all other policies on curriculum, organisation and management.

Section 5

5.1 Mid-term Entry or Transfer

Colaiste Mhuire may enrol students during the school year subject to the following conditions:

  • The criteria for admission as stated in this policy apply
  • Satisfactory completion of the application form and Student Reference Form from current school.
  • Parents must agree the school principal contacting the students current school principal to discuss the particular circumstances of the transfer application and current needs of the student.
  • The parents/guardians will be requested to provide the birth certificate of the student and a letter outlining a satisfactory reason for seeking to change schools.
  • The parents and student will be requested to provide a written reference from the Principal or Principals of schools the student has already attended along with copies of recent school reports.
  • The prospective student will be interviewed by the Principal and Deputy Principal. Parents/guardians must accompany the student to interview.

Admission is at the discretion of the Principal and Board of Management, which will, among other things, take into account:

  • The behaviour of the student in his/her current/past school
  • The educational interests of the student
  • The educational interests of other students
  • The maintenance of a school environment supportive of learning
  • The continuity of instruction in the classroom
  • The health, safety and welfare of teachers, students and staff
  • The availability of suitable subjects
  • The impact on existing class sizes
  • The capacity of the school to meet the student’s needs

An application may be refused for any of the following reasons:

  • That the applicant’s relevant subject options are not available (on the curriculum as operating at the time of application, and on the basis that maximum class sizes will not be exceeded)
  • That no spaces are available in the particular year group.
  • The school reserves the right to refuse to admit a student whose behaviour and / or attendance record in their previous school has been unsatisfactory.

Once all the relevant information, i.e. application form, birth certificate, student reference form, has been provided by the applicant and previous school authorities have been contacted, a response will be offered within 21 working days if the school is satisfied that it has sufficient resources in place to meet the incoming student’s needs

Section 6

6.1 Right of Appeal

Under Section 29 of the Education Act, 1998, parents/guardians have the right to appeal a refusal by the school to enrol a student.

In the event of refusal to enrol, all applicants will be informed within 21 days of the receipt of application and will be informed of appeal procedures to the Board of Management, County E.T.B. and the Department of Education and Skills.

Section 7

7.1 Review Procedures

The policy will be reviewed annually.

The review group will consist of the Principal, Deputy Principal, School Development Planning Coordinator, Learning Support Coordinator and the Home School Liaison Officer.

The review group will consult with the Board of Management, the Parents’ Association and Student Council.

The Principal and Board of Management may, subject to relevant

legislation and subject to Department of Education and Skills

regulations, alter or amend any section of this policy as appropriate.

This policy has been made available to school personnel and the Parents’ Association and is readily accessible to parents on request. A copy of this policy will be made available to the Department and Cork ETB.

This policy will be reviewed by the Board of Management once in every school year.

This policy was adopted by the Board of Management on ________________________________

Signed: ________________________ Signed: ________________________

Chairperson of Board of Management Principal

Date: _____________________ Date: ___________________

Date of next review: _____________________________